Receptionist

Description

We are offering a 3 month contract employment opportunity for a Receptionist in Santa Barbara, California. This role is in the construction industry and involves managing front office operations and providing administrative support.

Responsibilities

• Operate switchboard and manage phone lines, ensuring all calls are answered and directed appropriately

• Monitor and manage the email inbox, ensuring all messages are promptly responded to

• Provide assistance to the controller as needed, demonstrating strong organizational skills

• Type and manage commercial contracts, ensuring accuracy and adherence to administration processes

• Maintain and organize filing systems to ensure easy access to necessary documents

• Provide high-quality customer service, handling inquiries and resolving issues efficiently

• Assist in other administrative tasks as required to support the smooth functioning of the office.

Requirements - Proficiency in operating switchboards, specifically managing between 1-10 lines simultaneously.

• Experience in handling commercial contracts, with a focus on accuracy and attention to detail.

• Strong understanding of contract administration, including the execution, analysis, and modification of contracts.

• Excellent interpersonal and communication skills, with the ability to interact professionally with all levels of staff and visitors.

• Demonstrated ability to multitask, prioritize, and manage time effectively.

• High school diploma or equivalent required, higher education or certifications in related fields are a plus.

• Proficiency in Microsoft Office Suite including Word, Excel, and Outlook.

• Strong organizational skills and the ability to maintain a system for tracking, monitoring, and prioritizing tasks.

• Experience in a customer service or receptionist role is preferred.

• Must have a professional demeanor and appearance.

• Ability to maintain confidentiality and handle sensitive information with discretion.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

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