Purchasing Card Coordinator and Buyer / State Prog Admin

Working Title: Purchasing Card Coordinator and Buyer

Job Class: State Program Administrator

Agency: MN Department of Natural Resources

• Who May Apply : Open to all qualified job seekers

• Date Posted : 04/11/2024

• Closing Date : 05/01/2024

• Hiring Agency/Seniority Unit : Department of Natural Resources

• Division/Unit : Operations Services

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $22.61 - $32.71 / hourly; $47,209 - $68,298 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE

• FLSA Status : Nonexempt

• Telework Eligible : Yes

• Designated in Connect 700 Program for Applicants with Disabilities (~~~/) : Yes

Make a difference in the lives of Minnesotans.

The work you'll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

The DNR is currently seeking a full-time Purchasing Card Coordinator and Buyer to work in the Operations Services Division. The selected candidate for this position will have the option to report to one (1) of the following locations: Bemidji, Grand Rapids, New Ulm, or St. Paul. Specific location is negotiable and will be determined at time of selection.

This position exists to administer the DNR Purchasing Card Program under the DNR Purchasing Card Use Policy, 04:M07. Duties include assisting staff with purchasing card inquiries, audit, analyze, implement, reconcile the purchasing card program, and provide training to purchasing card holders. In addition, this position exists to design, plan, acquire materials, restrictive and specialized equipment, and implement the Department of Natural Resources Procurement Program on a statewide basis. Develop and write specifications for annual statewide price agreements contracts. Acquire materials, warehouse, safety, logo wear, and uniform apparel. Assist with equipment deployment and disposal, monitoring departmental needs capabilities, and changes in technology or availability and other related aspects for the acquisitions program. Assist with coordinating warehouse program, sign, uniform, and p-card programs.

A primary position purpose is to provide specialized expertise and assistance to the department statewide. This position must provide expertise in restricted purchasing of materials, equipment, IT related equipment, silkscreen signs, and safety equipment and specification development. This program includes acquisitions, warehouse management, fixed asset and sensitive items, inventory management, and disposal of surplus property.

This position must possess (and maintain) $25,000 Purchasing Certification authority from the Department of Administration.

This position has a flexible work arrangement and may be eligible to telework on a full-time or part-time basis which is subject to change. If approved, the employee would be required to complete a telework agreement. This position may require reporting to the primary work location on an infrequent basis for meetings, trainings, onboarding, etc.

Minimum Qualifications

• Two (2) years of advanced technical procurement or accounting experience in a business or purchasing office environment. *A bachelor's degree in in Accounting, Business Administration, Finance, or closely related field may substitute for one (1) year of experience.

• Ability to read, analyze and interpret procurement terms and conditions, bid results, contract forms and legal documents related to contract and bid administration, such as bonding and insurance.

• Knowledge of Generally Accepted Accounting Principles (GAAP) sufficient to analyze, interpret, and prepare financial information, records, and reports; locate errors; and recommend solutions to procedural or other fiscal problems.

• Experience with informal and formal competitive bidding to include creation of solicitation specifications, contract administration, and policy interpretation in a public sector or corporate setting.

• Proficient in Microsoft Office with a demonstrated competency in MS Word, PowerPoint and Excel.

• Experience with an integrated accounting/procurement system.

• Ability to read, comprehend and apply knowledge of laws, ordinances, rule, regulations, and procedures governing procurement.

• Ability to read and interpret state statutes and policies.

• Communication skills, sufficient to create and edit complex documents, and communicate procurement laws, rules, policies, and procedures.

• Demonstrated organizational skills, attention to detail, and ability to determine priorities.

Preferred Qualifications

• Experience working in a public environment, under tight deadlines, with minimal supervision.

• Experience with administering a state or equivalent purchasing card program.

• Experience with developing and providing training to employees on the purchasing and purchasing card process, procedures, and polices.

• Governmental purchasing experience including knowledge and application of procurement laws and policies.

• Experience with large construction, commodity, or general services procurement.

• Ability to function effectively in high pressure situations and deliver superior customer service, both internally and externally.

• Ability to utilize critical thinking skills and analyze complex information and issues.

• Experience with State-Wide Integrated Financial Tools (SWIFT).

• Office of State Procurement Authority for Local Purchase (ALP) certification at the $25,000 level.

Additional Requirements

No driving duties are required.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

• Conflict of Interest Review

• Criminal History Check

• Education Verification

• Employment Reference / Records Check

• License / Certification Verification

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at ~~~ or email ~~~ . Please indicate what assistance is needed.