Project Coordinator - Expansion & Transition Department

Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

VUH Expansion & Transition

Job Summary:

JOB SUMMARY

Responsible for day-to-day coordination of the operational and administrative functions for space and facilities projects. Coordinate aspects of space renovation or refurbishment, on behalf of the Adult Enterprise.

POSITION SHIFT

Normal Business Hours, Monday-Friday, with occasional nights and weekends

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KEY RESPONSIBILITIES * Project Management of in-house renovations in coordination with Plant Services or Vanderbilt preferred vendors. * Development of project timeline, facilitation of work orders; prepare, implement, and communicate all plans for movement of clinics to temporary space and/or renovated space. * Develop and implement move coordinator training and processes by development of the Move Checklist/Tracking Tool. * Coordinate relocation of existing clinical or administrative workstations by partnering with assigned CWS team members or LAN Managers. * Monitor available budget and make recommendation for use of allocated budget. * Develop and defines communication plan for all projects. * Establish an effective communication plan with project leaders. * Implement organizational communication regarding project timelines and completion dates, as appropriate. * Provide input on programs, procedures, etc. for cost containment and space assessment; assist in monitoring budget. * Assist with marketing efforts related to move projects including signage, patient communication, and referring physician communication. * Assist with the design and planning of renovations of existing spaces. * Advise planning staff with regards to preferred equipment types, manufacturers, vendors., etc. * Facilitate and coordinate physical move of furniture, equipment, carpet, paint, phones, privacy curtains, etc. involving coordination and interaction with multiple vendors. * Work directly with staff and leadership involved with the move to ensure time frames are achieved and moving materials are prepared. * Performs troubleshooting decisions on problems as they arise (partners with area leader to make decision regarding replacement of equipment, corrective actions, etc.) * Evaluate storage and surplus inventory for determination of space allocation and utilization. * Establish new offices for incoming staff and faculty.

TECHNICAL CAPABILITIES

Our supporting roles are the core of all we do at Vanderbilt Health, helping us personalize the patient experience through our caring spirit and distinctive capabilities. We support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at VUMC for professional growth, appreciation of benefits, and a sense of community and purpose.

We support each other and encourage excellence among all who are part of our workforce as we place a priority on designing with and for our patients and families.

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

2 years

Education:

High School Diploma or GED

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled