G25023-ADMINISTRATIVE ASSISTANT, (H) (SM)

Overview

The Administrative Assistant will provide timely and accurate administrative support services for our managers to enhance the quality of the overall service we provide to our clients and employees.

Pay: $37,440.00 - $47,840.00

The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM's benefits visit: ~~~

Major responsibilities

Calendar management , Plan and manage events team calendar, supporting preparations and follow up

Ensure Principal calendar adherence, including tracking and inputting time

Assist in new procedure development and roll out

Manage team task management system, including updating client meeting agendas and scheduling follow up meetings

Plan for the unexpected, embrace change, and see tasks through completion

Field incoming calls, routing to appropriate team member and taking thorough

Support team on-boarding and training

Assist with business development and marketing initiatives

Manage inventory, place orders and complete expense reports

Support a variety of projects for events team

Manage the receptionist email - forward emails to the appropriate parties and respond to general inquiries.

Maintain organization of shared folders on the network.

Keep the company directory up to date and accessible.

Job Requirements

Basic computer skills including word processing, spreadsheets and presentation software, as well as databases and customer database systems

Ability to use the internet for research

navigating basic office equipment and protocols experience

Ability to communicate verbally and in writing effectively throughout all levels of the company

Proven experience working in a fast-pace environment while providing superior service levels/

Event schedule to support for event set ups

Qualifications

Capacity to multitask while able to see tasks to completion.

The ideal candidate has strong people skills and is customer service oriented.

Prior administrative experience is preferred but not required.

Ability to work in a fast-paced environment.

Self-motivated, organized and detail-oriented.

Computer skills - Microsoft Office - Outlook, Word, Excel, Google Docs preferred

Good verbal and written communication skills.

Works well in a team environment.

Approachable yet professional.

Punctual and dependable.

Excellent attendance record required

High School diploma required.

Bilingual in Spanish is preferred but not required.

Same Posting Description for Internal and External Candidates

REQNUMBER: 80941

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.