Finance Procurement Specialist - Law School

Finance Procurement Specialist - Law School

Job ID

28252

Location

CUNY School of Law

Full/Part Time

Full-Time

Regular/Temporary

Regular

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POSITION DETAILS

CUNY School of Law is the premier public interest law school in the country. Founded in 1983, we train lawyers to serve historically underrepresented communities and work towards greater diversity in the legal profession. Our motto, "law in the service of human needs," infuses everything we do. We are the most diverse law school on the East Coast, and one of the top law schools in the country for clinical practice.

Reporting to the Procurement Manager, the successful candidate will support Law School contracts and capital project administration for the procurement department, working as necessary with end users, Law School Accounting, the State and City Comptroller's Offices, and CUNY University Management.

The Procurement Specialist shall work with the senior management team, the accounts payable and end user departments to document, and enhance the end-to-end pay to procure process. The candidate will work in both a team and independent environment identifying opportunities to streamline workflow and improve efficiency. The candidate will also participate in other procurement projects as assigned by management or required by the Law School end users.

The Procurement Specialist will work with end users to resolve any problems in the process to ensure that all purchase requisitions are processed in timely manner.

The Procurement Specialist shall work on the development of a purchase requisition tracking system and scorecard; prepare reports as necessary; help end users with inquiries related to Purchase Order status; oversee Purchase Order electronic archive so that all Purchase Orders are accessible to the Offices of Purchasing, Accounts Payable, and Budget; act as liaison between prospective vendors, procurement staff, end users, campus community, and CUNY Vendor Management Unit.

The Procurement Specialist shall provide training for faculty, staff and all end users in CUNYfirst and the New York State Financial System, particularly in regard to procurement processes; collaborate with the Offices of Accounts Payable and Budget and Finance Support Services so that processes and procedures are communicated effectively; recommend and implement process improvements; and develop bid specifications.

Position may require evening and weekend duties. This position is also eligible for hybrid work (30% remote and 70% in-office) until further notice.

QUALIFICATIONS

Bachelor's degree and four years' related experience required.

Preferred Qualifications

Bachelor's degree in Accounting, Business Administration, Finance or closely related field, experience working with CUNYfirst (People Soft) and government and/or higher education procurement experience required.

• CUNY experience preferred.

• Knowledge of CUNY and State of New York accounting and auditing principles;

• Proficiency in Microsoft Excel, Word, and Access;

• Knowledge of CUNY and NYS Purchasing regulations;

• Experience with interpreting and applying CUNY and NYS regulations, policies and procedures;

• Knowledge of computerized systems such as CUNYfirst and State Financial System;

• Excellent team building, decision-making, and organizational skills as well as the ability to work

independently;

• Strong analytical, managerial, and technical skills; and

• Superior interpersonal, verbal and written communication skills.

CUNY TITLE OVERVIEW

Coordinates matters related to procurement under management direction.

• Maintains accounts, budgets, contracts, agreements, and documentation related to the procurement process

• Analyzes procurement practices, procedures, and responsibilities, developing process documentation and identifying potential improvements

• Maintains College and University systems that manage and track procurement activities

• Assumes responsibility for selected procurement projects

• Performs related duties as assigned.

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$70,238 - $75,465

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

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CLOSING DATE

Resumes will be accepted through May 3, 2024.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.