Executive Briefing Center Events Receptionist

Job Summary

SHI has an exciting opportunity in the Marketing Event Planning department in the Executive Briefing Center (EBC), as an EBC Event Receptionist. The Marketing EBC Events Team Lead and Marketing EBC Events Manager supervise the EBC Event Receptionist position. The EBC Event Receptionist position will be stationed at SHI's EBC Reception Desks and assist the Events team with the planning and execution of events held at the Executive Briefing Center and work as part of team to support events that contribute to the overall experience of SHI. The EBC Event Receptionist will assist with meeting setup and execution, as well as providing backup to all other EBC positions.

About Us

Since 1989, SHI International Corp. has helped organizations change the world through technology. We've grown every year since, and today we're proud to be a $14 billion global provider of IT solutions and services.

Over 17,000 organizations worldwide rely on SHI's concierge approach to help them solve what's next. But the heartbeat of SHI is our employees - all 6,000 of them. If you join our team, you'll enjoy:

• Our commitment to diversity, as the largest minority- and woman-owned enterprise in the U.S.

• Continuous professional growth and leadership opportunities.

• Health, wellness, and financial benefits to offer peace of mind to you and your family.

• World-class facilities and the technology you need to thrive - in our offices or yours.

Responsibilities

Include but not limited to:

• Greet and assist all visitors to SHI in a professional and friendly manner, assisting all visitors in reaching their appropriate contact within SHI (utilizing systems in place and communication tools).

• Create SHI visitor badges and Wi-Fi access for all Executive Briefing Center guests

• Adjust SHI employees' access to Executive Briefing Center per event and serve as a backup to the EBC Event Specialists and EBC Clerks

• Assist with organizing EBC pantry supplies

• Assemble customer giveaways and maintain inventory

• Assist with tasks on large scale customer and internal events

• Tasks can include:

• Booking travel arrangements

• Answering questions that come into the Events alias

• Working the travel desk on event days

• Helping set up and break down catering

• Assist with bus and luggage logistics

• Cross reference/proof lists and create Avery name badges

Qualifications

• High School Diploma or higher

Required Skills

• Requires a punctual, dependable individual, as team functions within specific shift hours

• Exceptional organization skills; provide impeccable customer service; attention to details and the ability to establish priorities and meet tight deadlines

• Excellent interpersonal and organizational skills

• Self-starter, able to identify and take-on tasks

• Flexibility and the ability to quickly and smoothly handle unanticipated changes and needs

• Knowledge of use and operation of standard office equipment and computer software applications such as Microsoft Word, Outlook, Excel and PowerPoint

• Establish and maintain effective working relationships with those contacted in the course of assignment

• Ability to handle sensitive and confidential situations as well as demonstrate poise, tact and diplomacy

• Ability and willingness to work, both independently and as part of a team environment

• Ability to maintain a high degree of professionalism in pressure situations, adept at conflict resolution

• Excellent verbal and written communication skills

• Ability to work in a fast-moving environment and to work on multiple projects simultaneously

• Professional and Executive Presence - dress in professional clothes on a regular basis

Unique Requirements

• Regular hours: 9:00am to 6:00pm

• Required to safety lift and move items up to 50 lbs.

• Limited Travel for events within New Jersey

• Ability to work extra hours, as needed or adjust hours in come in earlier or work later to support different event times

• Willing to work flexible hours if needed; Flexible and open to last minute schedule changes (due to inclement weather or other circumstances).

• This position reports to 300 Davidson on a daily basis.

Additional Information

• The estimated annual pay range for this position is $31,200 - $40,000. The compensation for this position is dependent on job-related knowledge, skills, experience, and market location and, therefore, will vary from individual to individual. Benefits may include, but are not limited to, medical, vision, dental, 401K, and flexible spending.

• Equal Employment Opportunity - M/F/Disability/Protected Veteran Status.

Refer a friend to this job (~~~)

Need help finding the right job?

We can recommend jobs specifically for you!

Job Locations US-NJ-Somerset

Requisition ID 2024-17175

Approved Min (Total Target Comp) USD $31,200.00/Yr.

Approved Max (Total Target Comp) USD $40,000.00/Yr.

Compensation Structure Flat Base

Category Administrative/Clerical