Executive Assistant/Office Manager

Description

Robert Half is working with an employee friendly, medium sized financial professional services firm in Paramus, NJ find their next Executive Assistant/Office Manager. This role will support the Managing Director of the Firm.

Responsibilities Include

• Office management, general office support and organizational tasks

• Order marketing items, business cards, groceries, and office supplies both proactively and on request

• Manage legal filing system

• Light telephone coverage for main office number

• Coordinate travel and meals/entertainment calendar/client marketing event planning

• Prepare expense reports for Director upon request

• Assist and coordinate various technological projects

• Holiday greeting card and gifts mailing at year end

• Handle correspondence and presentations

• Monthly client invoicing and tracking involving employee time and expense reports

• Bank account reconciliation/available cash tracking on a daily basis

• Weekly A/R activity report

• Recording cash receipts and intercompany transactions in QuickBooks

• Preparation of bi-weekly consultant time projections

• Coordination of periodic state tax payments

• Review and input company payables

• Prepare and request approval of accounts payable checks

Requirements

• Excellent organizational skills, ability to multitask, an eye for detail and previous project management experience

• Microsoft Office Suites experience

• Familiarity with using the internet for research tasks

• Bachelor's Degree a plus

Grow your career and skill set in this amazing opportunity to directly work with senior management. This position is based with a company that offers a great company culture and competitive compensation! Are you passionate about growing your career as an Executive Assistant in a quality environment? Then we would love to hear from you! Contact us today to begin your career!

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https:///~~~/us/en/terms) .