Executive Administrator

Position Overview

Industrial Scientific, is seeking an exceptional, self-motivated, energetic, and adaptable Executive Administrator to support the President. The ideal candidate would bring a "Chief of Staff" mentality- proactive, inspiring with excellent problem-solving and judgment skills and enable the President to focus on business priorities and work, while schedule and time are managed with high attention to detail and accuracy. This exciting role requires customer focus, the ability to prioritize and meet tight deadlines, great organizational skills, and integrity and professionalism in handling confidential information.

The individual must demonstrate the ability to accommodate a flexible work schedule, based on the needs of management and the department. You will be the President's representative in this key role and we would expect you to inspire and "wow" in all your interactions both with internal and external partners.

Key Responsibilities:

• Maximize President`s efficiency and priorities including booking appointments, managing to-do and maintaining frequently changing calendar through Outlook. Make sure the President's day is organized and productive.

• Serve as gatekeeper of the President's time, schedules, and information while maintaining a friendly manner.

• Develop deep understanding of how the departments and the key drivers of their organization relate to and work with each other, what their agenda and concerns are.

• Active participation in monthly business meetings and interest in understanding business needs and drive priorities and action plans

• Create standard work for the President, direct reports and other key collaborators, directly involved in the daily/weekly/monthly meetings or project work.

• Stand-up project work or project coordination from scratch and manage cross-functional project teams and project progress.

• Coordinate all aspects of executive level appointments, meetings, receptions, and conference calls, including booking of rooms, ordering of food, disseminating of materials, working with other administrative staff, etc.

• Prepare President for meetings by clarifying purpose of each meeting, prepare agenda, pull background materials, and prepare briefing documents. Following meetings, help coordinate additional administrative support whenever necessary, conduct follow-up tasks or activities, and ensure timely completion of commitments made.

• Create and assist with presentation materials, spreadsheets, and other various documents using Power Point, Excel, or other software programs.

• Carefully review pre-read materials, legal and other documents, requiring Presidents attention or signature, following companys policies and standard work with a high level of compliance awareness.

• Book and coordinate travel arrangements including both domestic and international travel (air, ground, hotels, dining, and tours, etc.).

• Prepare, reconcile, and track expense reports.

• Provide support to the direct reports and team reporting into the President.

• Partner with the Industrial Scientific Leadership team and other Executive Assistants to create a seamless support environment.

Qualifications

• Attention to detail with a high level of conscientiousness.

• Interest to take over tasks or projects outside of the role and passion for the worker safety industry and our products.

• Exceptional written, verbal, interpersonal skills, and ability to drive and structure communication.

• Time management, ability to prioritize and strong organizational skills.

• Project management/coordination experience is strongly preferred.

• Strong ownership and leadership skills backed up with "can-do" mentality.

• Strong business insight - you know how to apply knowledge of business to advance the organization`s goals.

• Action oriented - you are an executor, who takes new opportunities and tough challenges, with a sense of urgency, high energy and enthusiasm and make things happen.

• Understands and meets deadlines and time sensitive issues in a fast-paced environment.

• Builds relationships with Executive Assistant community as well as with internal/external leaders and the broader business teams.

• Maintains confidentiality and acts with discretion with a high degree of professional maturity with senior leadership.

• Quickly learns and adopts new technologies.

• Expert proficiency with Microsoft Office: Outlook, Excel, Word, PowerPoint, Teams and SharePoint.

• Highly adaptable, able to change direction as needed and perform with unanticipated interruptions/ variables.

• Collaborative, team player; willing to jump in and do the work needing to be done

Experience

Required

• 5+ years' work experience in administrative roles

Preferred

• Previous experience supporting senior executives

Education

Required

• Associates Degree in Business or other related field or experience in lieu of degree required

Preferred:

• Post-Secondary Education with a diploma in Business Administration is preferred

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Fortive Corporation Overview

Fortive's essential technology makes the world stronger, safer, and smarter. We accelerate transformation across a broad range of applications including environmental, health and safety compliance, industrial condition monitoring, next-generation product design, and healthcare safety solutions.

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in software-powered workflow solutions, data-driven intelligence, AI-powered automation, and other disruptive technologies. We're a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to groundbreaking sustainability solutions.

We are a diverse team 18,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in you. We believe in your potential-your ability to learn, grow, and make a difference.

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.

At Fortive, we believe in growth. We're honest about what's working and what isn't, and we never stop improving and innovating.

Fortive: For you, for us, for growth.

Ready to move your career forward? Find out more at ~~~ (~~~) .

The people at Industrial Scientific are committed to ending death on the job by the year 2050, and we need more help. We hire smart, motivated people, give them world-class tools in a supportive environment, and we let them do their job. Our team is highly engaged, creates quality solutions and delivers outstanding customer service. Our leaders understand the critical elements of breakthrough performance: bringing out the best in people; creating a climate of trust, openness and high performance; fostering candor; and treating people fairly and with dignity.

We Are an Equal Opportunity Employer

Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment process should ask to speak with a Human Resources representative to request an accommodation.