Executive Administrative Assistant

EXECUTIVE ADMINISTRATIVE ASSISTANT

Outstanding opportunity! Adecco is hiring immediately for a leading healthcare provider in Shreveport, LA. Your professional and organizational skills will keep your executives and the organization on track. You'll join a team supporting a busy executive suite with a demanding schedule.

WHAT'S THE JOB?

Using your 3+ years of prior experience supporting C-Level Executives and your positive and professional attitude, you'll manage complex calendaring, international travel, expense reporting, meeting scheduling, and coordinating off-site activities. Your ability to manage confidential information, apply excellent attention to detail, and work with a sense of urgency will make an important difference. You'll "own" your executive's calendar and be responsible for many other administrative needs and ad-hoc projects.

1. Performs duties for administrative and management staff, including correspondence, minutes and reports, and proofreading typed material.

2. Handles confidential matters concerning clinic policies and practices. Handles a variety of matters involving contact with various staff, board members, medical committees, government agencies, and the public.

3. Receives and assists visitors and telephone callers.

4. Assists CEO and CFO with special projects (e.g. coordinating special events or programs, physician onboarding and orientation, physician retirements, etc.).

5. Assists Human Resources with certain clerical tasks.

6. Maintain Calendar for meetings. Contact participants by memo to attend meetings with a follow-up phone call reminder. Order food for meetings, prepare meeting room, and request equipment (projector, laptop) as required.

7. Attends monthly Board of Directors meetings, semi-annual staff meetings, and other committee meetings as assigned. Records minutes of meetings. Prepares PowerPoint presentations. Assists with the preparation of materials, agendas, handouts, etc.

8. Maintains governance documents and files including those related to committees, quality assurance, strategic planning, bylaws, personnel, compensation, finance, and other files related to legal matters. Prepares summary for management and board.

9. Prepares "Welcome to the Community" letters for CEO to sign.

10. Maintain and update digital monitors.

11. Prepares on-call calendars for Internal Medicine, Orthopedics and Surgery.

12. Maintains Committee listings.

13. Prepares correspondence and memos to physicians and employees.

14. Maintains physician/provider listings.

15. Prepares and sends out W-9 forms as requested and maintains yearly files.

16. Scanning as required.

17. Sends out Business Associate Agreements, maintains a current log, and notifies Compliance/Information Security Officer.

18. Prepares annual bank signature card forms.

19. Prepares monthly MRI reports.

20. Maintains all clinic and patient confidentiality.

Performs other duties as assigned by the manager

WHAT'S IT TAKE TO SUCCEED?

1. Ability to work independently in a fast-paced environment with professionalism and tact

2. Excellent communication and interpersonal skills and the ability to collaborate effectively with others

3. Strong leadership skills

4. Positive, "can-do" attitude, willing to help your team and peers

5. Ability to prioritize effectively and take ownership of responsibilities

6. Strong attention to detail demonstrating accuracy and thoroughness of work

7. Flexibility to accommodate an ever-changing, global environment with strong analytical skills to find solutions

Qualifications

1. Associate's degree in business administration or equivalent experience. Bachelor's degree preferred.

2. Minimum of three years of administrative assistance experience including one year with a health care organization preferred. Typing ability of 80 wpm is preferred.

3. Knowledge of organization policies, procedures, and systems.

4. Knowledge of health care administration practices.

5. Knowledge of computer systems, programs and applications (Word, Excel, Power Point and Publisher).

6. Knowledge of grammar, spelling, and punctuation to type from draft copy, review and edit reports, and correspondence.

WHAT'S IN IT FOR YOU?

Pay depending on experience and qualifications $15 - $24 per hour

Holiday Pay and Health Benefits and 401K

Exposure to lots of differing functional areas

Pay Details: $15.00 to $24.00 per hour

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.