• Document Management Administrator

    Amentum Groton, CT 06349

    Job #2307849217

  • Job Summary

    Do you envision a workplace where every team member works together to create an amazing workplace experience? Do you want to be part of a dedicated group of professionals who consistently deliver excellence to reach our common goal of a best in class working environment? If you have a positive can-do attitude and a drive for success, Amentum is looking for you! We are seeking a Document Management Administrator team member for our client site in Groton, CT. The successful candidate will have outstanding customer service and administrative skills and will be committed to working with others to deliver best in class, unparalleled excellence in customer service and satisfaction.

    Typical work hours are 8:00am - 4:30pm; hours may vary based on business demand. The Document Management Administrator is responsible for the care and handling of company/subsidiary records, including record generation, distribution, classification, retention, and destruction in an archive environment.

    As a Document Management Administrator, you will be responsible for daily support activities, including:

    • Facilitate a document management program covering multiple forms and formats of documents and records related to client's business needs.

    • Support management of the repository for electronic data, tools, and reports.

    • Provide information from the Global Document Management System upon request.

    • Support GWS onsite and other internal customers to assure compliance.

    • Provide support for GWS 's GxP audit requirements.

    • Ensure information's integrity, accuracy, accessibility, security, control, and reporting.

    • Support the development and use of standardized reports across multiple document management systems.

    • Reviews, edits, and amends material in various stages of development as needed.

    • General administrative duties: computer skills using MS Office Suite, Adobe, data entry, scanning, uploading, and filing data/documents into Document Management System.

    • Communicates information in written and verbal formats.

    • Answers confidential records information requests from company/subsidiary personnel, government agencies, and private groups.

    • Develops and organizes company archives and organizational history.

    • Adapts procedures, processes, and techniques.

    • Duties and tasks reflect substantial variety and complexity.

    • Serve as a resource to others in the resolution of complex problems and issues.

    • Performs all other position related duties as assigned or requested.

    As the Document Management Administrator, you will be expected to:

    • Work in a team environment with a one team mentality; be friendly, respectful, empathetic, and professional to teammates and clients.

    • Value and respect employee authenticity and demonstrate cultural awareness to create a memorable experience and a respectful workplace.

    • Balance workload and multiple tasks while focusing on attention to detail and prioritizing assignments.

    • Take initiative to resolve issues that arise and solve problems independently; shift priorities as needed or requested by management and remain flexible.

    Minimum Requirements

    • High school diploma or equivalent.

    • 4 years of experience in records related activities.

    • Proficiency in Microsoft Office Suite, Adobe, data entry, scanning, uploading, and filing data and documents into Document Management System.

    • Strong written and oral communication skills and ability to work in a team enviornment.

    • Organizational skills and ability to perform detail-oriented work are required.

    • Ability to obtain an appropriate Connecticut driver's license issued by the State Department of Motor Vehicles, as requested.

    • Must be a United States citizen or permanent resident.

    • This position does not include sponsorship for United States work authorization.

    Some physical requirements include:

    • Ability to move light to medium weight materials into desks, filing cabinets, and other storage locations.

    • Ability to occasionally lift up to 20 pounds.

    • Repetitive wrist movement.

    • Ability to read and understand information contained in a variety of documents or displayed on a computer screen.

    • Ability to use a variety of office equipment and to operate a computer keyboard to access data bases, to send/receive messages and to prepare documents.

    • Ability to attend meetings throughout the site.

    • Ability to communicate with others on the telephone and in one-on-one or group discussions, meetings, and presentations.

    • Some moving of light to medium weight materials into desks, filing cabinets and other storage locations.

    • Cope with demands (stressors) that are associated with the job and/or the work environment so that acceptable levels of performance and overall contribution are maintained.

    Pfizer Site Requirement: All employees and contractors working at a Pfizer site must be fully vaccinated against covid-19 by November 15, 2021 unless there is an approved medical or religious exemption. "Fully vaccinated" is defined as receiving the full dose therapy of an EUA approved covid-19 vaccine and being 14 days post the completion of the required dose regimen.

    Preferred Qualifications

    • Experience with Global Document Management System (GDMS) or related electronic records management program.

    • Associate's Degree in Business, Information Management, Records Management, or related field.

    EOE including Disability/Protected Veterans.

    If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process, or are limited in the ability-or unable to use-the online application system and need an alternative method for applying, you may contact our Reasonable Accommodation Helpline at ~~~ or ~~~ or email ~~~ for assistance. In order to address your request, the following information is needed:


    Upon receipt of this information we will respond to you promptly to obtain more information about your request.

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