Administrative Assistant

Administrative Assistant

Location: Gettysburg Hospital, Gettysburg, PA

Schedule: Full Time

Sign-On Bonus Eligible

Remote/Hybrid

Regular

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Schedule

Full-time: 40hrs/week

Hours: Monday - Friday, day shift (some hour variability with meetings and assignments)

General Summary

Performs diversified and confidential administrative duties. Requires an intermediate degree of technical and communications/interpersonal skills, knowledge, and ability. May administer/coordinate programs, projects, and/or processes as assigned.

Duties and Responsibilities

Essential Functions

• Composes from dictation and documents memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other correspondence as appropriate.

• Answers telephones, routes callers, takes messages and provides routine information to callers.

• Schedules appointments; maintains and updates daily calendar(s).

• Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.

• Collects information needed by leader or team for conferences and/or reports.

• Sets up and maintains files and records which may contain confidential information.

• Takes and transcribes dictation of a highly confidential nature.

• Compiles data for and prepares regularly scheduled or special reports, analyzes and statements.

• Enters and/or retrieves data from established computer files or cloud-based systems using knowledge of various computer software applications.

• Opens and routes incoming mail; distributes correspondence and other material to staff.

• Administers/coordinates programs, projects, and/or processes as assigned.

Common Expectations

• Maintains established policies and procedures, objectives, quality assessment and safety standards.

• Maintains professional growth and development.

• Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation.

• The following are nonessential job accountabilities for ADA purposes:

• Makes travel and lodging arrangements directly or through travel agencies.

• Prepares PO payment requests as directed.

• Orders office supplies as necessary.

• Greets and directs visitors.

Required for All Jobs

• Performs other related duties as identified.

• WellSpan Health has adopted and implemented a compliance program to support WellSpan's values and standards for professionalism, integrity, and ethics. Expected to support and meet the values and standards of the organization and the performance expectations of the job, the department, and the compliance program.

• WellSpan Health has adopted and implemented a privacy program to safeguard the patient information and the business and operational information of the organization. Expected to support and meet the values and standards of the organization to safeguard patient and business/operational information.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Physical Demands

• Standing - Occasionally

• Walking - Occasionally

• Sitting - Frequently

• Reaching - Rarely

• Talking - Frequently

• Hearing - Frequently

• Repetitive Motions - Occasionally

• Eye/Hand/Foot Coordination - Occasionally

Travel Requirements

• Estimated Amount: 10% -

Qualifications

Minimum Education

• High School Diploma or GED Required

• Associates Degree Business Administration Preferred

Work Experience

• 2 years Required

Knowledge, Skills, and Abilities:

• Basic Computer Skills

• Transcription Skills

• Excellent Interpersonal/Communication Skills

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You're unique and you belong here.

At WellSpan Health, we are committed to treating all applicants fairly and equitably, regardless of their job classification. If you require assistance or accommodation due to a disability, please reach out to us via email ~~~. We will evaluate requests for accommodation on a case-by-case basis. Please note that we will only respond to inquiries related to reasonable accommodation from this email address. Rest assured, all requests for assistance or accommodation are handled confidentially, allowing applicants to share their needs openly and honestly with us.

WellSpan Health is an Equal Opportunity Employer. It is the policy and intention of the System to maintain consistent and equal treatment toward applicants and employees of all job classifications without regard to age, sex, race, color, religion, sexual orientation, gender identity, transgender status, national origin, ancestry, veteran status, disability, or any other legally protected characteristic.