Accounts Receivable Clerk

Description

As an Accounts Receivable Specialist with a focus on heavy collections, you will play a pivotal role in ensuring the financial health of organization. (non automotive manufacturing) Your primary responsibility will be managing accounts receivable functions with a focus on timely collections from customers. Proficiency in QuickBooks is essential for this role, as you'll utilize the platform extensively for recording transactions, generating reports, and communicating with stakeholders.

Responsibilities

• Collections Management:

• Implement and execute collection strategies to minimize overdue accounts and improve cash flow.

• Proactively contact customers via phone, email, and mail to secure payments for outstanding invoices.

• Negotiate payment plans and settlements with delinquent accounts while maintaining positive relationships with customers.

• Escalate unresolved issues to the appropriate stakeholders for further action.

• Accounts Receivable Processing:

• Record all sales transactions accurately in QuickBooks, ensuring proper classification and documentation.

• Generate and send invoices to customers in a timely manner, including any necessary supporting documentation.

• Monitor accounts receivable aging reports to identify overdue accounts and prioritize collections efforts accordingly.

• Reconcile accounts receivable ledger to ensure accuracy and completeness of records.

• Customer Communication:

• Serve as the primary point of contact for customer inquiries related to billing, payments, and account balances.

• Respond promptly to customer inquiries and resolve issues in a professional and courteous manner.

• Provide regular updates to customers regarding their account status and outstanding balances.

• Reporting and Analysis:

• Prepare regular reports on accounts receivable aging, collection performance, and cash flow projections.

• Analyze collection trends and identify opportunities for process improvements to enhance efficiency and effectiveness.

• Collaborate with cross-functional teams to address root causes of overdue accounts and implement corrective actions.

• Compliance and Documentation:

• Ensure compliance with company policies, accounting standards, and regulatory requirements related to accounts receivable.

• Maintain accurate and up-to-date records of collection activities, correspondence with customers, and payment arrangements.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred.

• Proven experience (3) in accounts receivable management, with a focus on collections.

• Proficiency in QuickBooks or similar accounting software required.

• Strong communication and negotiation skills, with the ability to interact effectively with customers and internal stakeholders.

• Detail-oriented with excellent organizational and time management skills.

• Ability to work independently and prioritize tasks in a fast-paced environment.

• Knowledge of accounting principles and practices, including GAAP.

Requirements - Proficiency in Account Reconciliation

• Experience with Accounts Receivable (AR)

• Knowledge of Billing procedures

• Familiarity with Cash Applications

• Skilled in Cash Collections

• Understanding of Commercial Collections

• Proficient in Microsoft Excel

• Experience with QuickBooks software

• Ability to generate and interpret Aging Reports.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

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